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What Is The Power BI Data Gateway



The on-premises data gateway allows users to schedule data refreshes, which can be used to update the data in Power BI with the latest data from the on-premises data sources. It also provides secure data transfer between the Power BI service and the on-premises data sources, using encrypted connections and secure authentication methods.

Overall, the on-premises data gateway is a useful tool for organizations that want to access and analyze data that is stored on-premises using the Power BI service. It enables users to connect to and access their on-premises data from within Power BI, without the need to move the data to the cloud.


A data gateway offers one option for all of your cloud applications; for example, with a Power BI gateway, Power BI, Power Apps, Azure Logic and its Apps, and Power Automate can all be used. Installation is easy, and cloud credentials are encrypted and decrypted within the gateway.


There are two types of data gateways that can be used with Power BI: the on-premises data gateway and the personal gateway.

  • On-premises data gateway: This is a service that allows users to connect to and access data that is stored on-premises (i.e., within an organization's own infrastructure) from Power BI. It acts as a bridge between the Power BI service (which is a cloud-based service) and the on-premises data sources, enabling users to access and analyze data from within Power BI without the need to move the data to the cloud.

  • Personal gateway: This is a standalone gateway that can be installed on a personal device, such as a laptop or desktop computer. It allows users to access and refresh data from on-premises data sources, such as databases and file systems, from their personal devices. The personal gateway is particularly useful for users who want to access and refresh their data when they are not connected to the corporate network.

The personal gateway for Power BI is a standalone gateway that can be installed on a personal device, such as a laptop or desktop computer. It allows users to access and refresh data from on-premises data sources, such as databases and file systems, from their personal devices. The personal gateway is particularly useful for users who want to access and refresh their data when they are not connected to the corporate network.

There are a few limits to the personal gateway for Power BI that users should be aware of:

  • Refresh frequency: The personal gateway has a lower refresh frequency compared to the on-premises data gateway. The maximum refresh frequency for the personal gateway is 8 hours, while the on-premises data gateway can be configured to refresh data more frequently, up to once per hour.

  • Data volume: The personal gateway has lower data volume limits compared to the on-premises data gateway. The personal gateway can handle up to 10GB of data, while the on-premises data gateway can handle much larger volumes of data.

  • Concurrent refreshes: The personal gateway is limited to two concurrent data refreshes at a time, while the on-premises data gateway can handle more concurrent refreshes.

  • Data sources: The personal gateway supports a limited number of data sources compared to the on-premises data gateway. The personal gateway supports a subset of the data sources supported by the on-premises data gateway.

Overall, the personal gateway for Power BI is a useful tool for individual users or small organizations who want to access and refresh their data from on-premises data sources when they are not connected to the corporate network. However, it has a lower refresh frequency and lower data volume limits compared to the on-premises data gateway, and it supports a limited number of data sources.

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